Your business technology equipment is the lifeblood of your company. If your tech isn’t working, your business isn’t working. It cannot be overstated that the fallout from mismanaging this aspect of your move (i.e., delays & downtime) can have major operational halts and financial costs to the business.
3 Things that Drive Up the Cost of Your Next Office Move
1. WHATEVER YOU DO, DON’T WAIT UNTIL THE LAST MINUTE.
The most frequent cost of any office move is schedule cramping. Labor fees and rates can quickly increase delivery delays, and the exact location of technology and equipment have not been properly placed in advance. Plan adequate time for cabling completion after things like furniture and carpeting have been completed. Your IT Provider should be able to provide reasonable schedule expectations. Voice and network cabling cannot be completed through modular furniture until it’s delivered and assembled. Delays in delivery and assembly often create the need for cabling teams to work through the night, which is guaranteed to impact your pocketbook. This is needlessly expensive and stressful. When purchasing furnishings, put strict penalty clauses into your contracts so that furniture and carpet vendors are responsible for any premium labor costs which are caused by their late delivery or installation.
2. SILOED TECHNOLOGY VENDORS CAN CAUSE MAJOR CHAOS!
Third-party vendors delivering independent services like telcos, ISPs, and carrier services should execute their portions of your move as expected. Rule of thumb… the larger the vendor, the more ways it can mangle your service delivery. The solution?
Engage professional technical project management. Carriers and ISPs can tell when they’re working with experienced technology project management are more likely to assign their best people to your project and to have a backup plan or resource.
This ensures that you and your staff aren’t battling disparate technology integration during the transition (which will be hectic enough as is).
3. HAVE A PLAN FOR YOUR SPACE
Plan your physical space in advance. Technology providers, like Blue Fox Group, can help you shave thousands of dollars off the final bill. For example, we can help you consolidate and reduce your carrier fees, cut back the amount of equipment you have to buy, and get the necessary pieces at greatly reduced prices.
We can help you plan the new office network around the flow of employee traffic, extend existing and new equipment for multiple purposes, and streamline employee processes with shared hardware.
Planning and partnering with a certified and forward-thinking IT partner will help you reduce costs, increase your efficiency and eliminate confusion during a stressful transition for the team.
Have you downloaded your free moving guide yet?
Download your copy of the free New Office Technology Moving Guide to get the step-by-step guide for a smooth IT move.