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5 Ways Cloud Communications Increase Efficiency

Wondering if moving to the cloud will be cost-effective? Don’t wonder – read this guide. Here are 5 ways cloud communications help your business earn.

You’ve got a small business, or you’re about to start one.

Would you rather focus on getting better at what your business does (or will soon do) or solving your company’s information technology (IT) problems?

This question should be easy to answer.

You’d rather get better at what your business does.

Sure, those IT needs and glitches can’t be ignored.

But there’s nothing more inefficient than a small business managing a major IT infrastructure all on its own.


What if we told you there’s a way to simplify and streamline your IT?

What if we told you we know how you can increase your company’s productivity, and that it doesn’t have to cost you that much?

You’d read on, right?

Allow us to introduce you to cloud communications and the idea of an IT support partner.

What are Cloud Communications?

Cloud communications are internet-based voice and data communications hosted by a third party cloud solutions provider. Your company accesses the applications over the internet, as they’re stored on servers maintained and secured by your off-site provider.

Why Should I Choose Cloud Communications?

Because cloud communications increase efficiency in…


What can you have your IT team do, now that you’ve shipped some of those headache-inducing IT glitches to the cloud solution experts?

Did you free up a few people to work on advancing your business’s digital agenda?

That’s the hopeless time spent putting out IT fires, and more time working toward your business’s next great achievement, with seamless and robust IT services from an off-site expert.

Let your IT team lead your company through this digital transformation to cloud communications, then be amazed at all they can accomplish that never even made their to-do list before.

Finally, your IT team won’t be mired in maintaining your server.

Nope, say goodbye to the hours of bottleneck or downtime while your IT team tried one patch after another. The server will be off-site now, with your cloud communications provider, and it’ll be updated there – which might just feel like magic to you. If your provider is good, you’ll hardly ever have any downtime again.

Maybe you’re so small you don’t even have an IT team. In that case, you might not need to build one, at least, not yet.

Get an IT partner first, and fill in the gaps once you see what you need on your end.

Collaboration and Integration

When you move to the cloud, all files are stored centrally.

It’s easier to create, share, and edit documents in real time this way. So teams work together better, whether they’re in the same room or thousands of miles apart in different time zones.

Forget the days of emailing versions back and forth, and soon forgetting which file is the one you’re meant to be referencing or improving. Cloud communication means document control, and that’s one version of every document that everyone on a team can access from one place. Truth in versioning wins.

Does your sales team need the results of the latest marketing e-blast, so they can know who to follow up with? The cloud can help because it’s integrative. It allows you to take metrics from your marketing efforts and plug them into your CRM software.

Not looking to build out an HR, marketing, or accounting team just yet? Collaborate with back-office businesses that offer applications that integrate with your cloud solution. Take more time on your business’s competencies instead.

Accessibility and Scheduling

With cloud communications, work can be done at any time and from anywhere, so long as there’s an internet connection.

So, if your business is in the cloud, your employees don’t need to be onsite to be working. Early to your lunch meeting? Approve a transaction or reply to a pertinent email.

There’s less wait time because there’s no longer the need to wait until the next time you’re onsite to take care of something that makes more sense to take care of now.

Do you send your team out into the field, and away from their desks, to take care of customers or attend training and conferences? Consider a cloud service that offers an app.

Suddenly, your field team has all of their materials at the touch of their smartphone – from the airport, from the hotel, from your client’s office or home.

You can also offer your team the opportunity to work from home or another remote location some, or even all, of the time. Your employees should be more productive with

Your employees should be more productive with agency to discover the work-life balance that suits them best. Don’t you want empowered employees? What if no commute a couple days per week for an employee meant they put in a long workday for your company?


Cloud solutions can grow and shrink with you, so you only ever pay for the bandwidth you need. That means you’re always as lean as can be, and that’s good for your cash flow.

There’s no crippling upfront hardware and licensing costs, either. Instead, you get immediate and affordable access to enterprise-class IT infrastructure.

That’s the services and support system of a huge industry player at the price a small business can manage.

That’s less capital needed to start your new business, and less investor risk. Got startup IT funds left over once you’ve got your cloud in place? Invest that money elsewhere.

Bulk up another part of your budget.

A small business that can act fast, with the benefits of cloud-based enterprise services and a streamlined workflow, has a better shot at disrupting its industry.


A trusted cloud communications provider will take security seriously, and they’ll be industry leaders at it, too. They’ll help you meet your regulatory and compliance obligations.

In fact, smart cloud solutions are more secure than traditional IT systems, because studies are finding that information accessibility matters more than information location.

You or someone on your team lost a company laptop?

Not to worry.

You’ve got all your information stored in the cloud, so you’ve not lost anything other than a piece of hardware. You can even wipe data from the lost laptop remotely so that no information in the cloud that’s accessible on that missing hardware can get into the wrong hands.

Replace the missing laptop, and be grateful that lost or temporarily misplaced devices aren’t the security liability they used to be.

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